Clock-In. Community houses, centres and halls run a dozen different groups through the same rooms in a week — playgroup, ESOL, exercise classes, the budgeting service, the hall hire on Saturday. Funders and grant bodies want to see how many people each programme reached, and a clipboard on the front desk rarely produces a clean number. Clock-In does community centre attendance tracking in NZ by letting people sign in on a tablet at the door, so every programme builds its own headcount automatically.
30 days free. No credit card required.
Visitors don't need an app or an account. Each programme can ask its own questions at sign-in, and coordinators run a funder report for that programme whenever one is due. Clock-In helps you maintain clear attendance records and supports your building's emergency procedures.
Pick a programme and a period and download a funder report as a PDF and CSV: total visits, visits per day, and a breakdown by each question you ask, such as age group or suburb. Groups of fewer than five people are hidden, and the report is saved as of the day you ran it.
Playgroup can ask different questions to ESOL. Give each programme its own sign-in point and its own form; every visit records which form was used, so each programme’s numbers stay separate.
A tablet at reception shows your centre's sign-in screen. Visitors tap their name, or add themselves as a one-off, and they're done. Nothing to download.
The live view shows everyone currently signed in across every room — useful for reception, for lock-up, and for knowing which spaces are in use.
If you have to clear the building, start a roll call from the live list and confirm each person safe. Drills and real events are recorded.
See how sign-in forms work, what goes into a funder report and what is left out, and the questions centres ask.
Put your centre's Clock-In link on a tablet at the front desk, with a printed QR code for people who prefer their phone.
Visitors and regulars tap in when they arrive and answer that programme’s questions. An optional PIN keeps similar names apart.
Coordinators see who's in from any device and can switch to a roll call in an emergency. When a report is due, run a funder report for the programme and period as a PDF and CSV.
Start with a free 30-day trial — up to 25 people, no credit card. After that, Starter is NZ$29 a month for up to 25 people, and Growth is NZ$79 a month for up to 200 people with multiple locations. It is one flat fee for your organisation, however many people sign in.
Yes. Run a funder report for any programme and period and download it as a PDF and CSV. It shows total visits, visits per day, and a breakdown by each question you ask at sign-in. It shows totals only — no names or exact times — and any group with fewer than five people is hidden, so it is safe to share with a funder.
Yes. Your centre chooses the questions — text, number, dropdown, date or yes/no — such as age group, suburb, or whether it is their first visit. Questions you mark as sensitive ask the visitor for consent before they answer, and free-text answers to sensitive questions are never included in a funder report.
No. The sign-in screen runs in a browser on your centre's tablet. Visitors tap their name, or add themselves as a one-off visitor — no app, no account.
Yes. Set up a separate sign-in point per room or programme; each keeps its own attendance list and can show its own form, so playgroup and ESOL can ask different questions and be reported on separately. Multiple locations are included on the Growth plan.
Casual visitors can be added at the kiosk in a couple of taps without a full record, so drop-ins still show up in your headcount and your roll call.
Starter is NZ$29 a month for up to 25 people; Growth is NZ$79 a month for up to 200 and includes multiple locations. Sign-in forms and funder reports are included in every plan. It is a flat monthly fee for the centre, not per person, with a free 30-day trial and no credit card.
Clock-In helps you maintain clear attendance records and supports your workplace emergency procedures. For the wider picture, see Employment New Zealand — Record-keeping and WorkSafe — Workplace emergency plans.